Open topic with navigation
Setting Up Degree Audit Requirements
Creating a requirement is similar to creating a group. A requirement
is composed of one or more groups. Just like courses, a group can be a
member of many requirements with different attributes in each. Before
adding groups to a requirement, you must first create the requirement.
To create a requirement:
- Click the Requirements tab, then right-click in the
data grid to access the Requirements Detail form.
- Type the requirement name in the Requirement Name
field.
- Type a requirement description, the number of credits
required, the sort order, and the minimum GPA required. The sort order
specifies which requirements to evaluate first. It also determines
the order in which the requirement prints on the student evaluation
report. Requirements with zero sort order will be evaluated against
transcript courses first. Audit courses are sorted by requirement
sort order, then group sort order
- Set the Match Limit
for the Requirement if it is different from the Match Limit for the
Program. This Match Limit will override the Program Match Limit if
the Match Limit set at the Program level is higher
than the Match Limit set for the Requirement.
- Check the Exclusive
match field so CAMS Enterprise will not count courses in a
requirement as completed if those courses exist in another requirement
that is sorted higher. For example, the program match limit is set
to two and there are two requirements; Business and Electives. In
both requirements BUS100LEC exists. When the degree audit is run both
requirements would mark BUS100LEC as completed. If the Exclusive
match field is checked in the Electives requirement then when
the audit is run CAMS Enterprise would mark only the course as completed
in the Business requirement but not in the Electives requirement.
- Click Add
to add the requirement and return to the Requirements tab. The newly
added requirement displays in the requirement list.
Once you have created a requirement, you can then add groups to it.
Groups are added with attributes particular to that requirement.
To add groups to a requirement:
- Double-click the requirement to which you want to
add groups. A Requirements Detail form appears.
Note: A selection
filter is available in the Requirements Detail form. This allows you to
locate only certain groups instead of having to view all groups available.
- Right-click in the Groups In Requirement data grid
to access a list of all groups available for the Catalog Term defined
in the Degree Audit Setup window.
- Click the Add
field of the group or groups you wish to add. You may select more
than one group at a time.
- Click Add
to add the group or groups and return to the Requirements Detail form
with the added groups in the Groups In Requirement list.
In the degree audit you can create formulas using groups. This will
allow more advanced options in creating a successful degree audit.
To Create a Requirement Formula:
- Click the Requirements tab, and then double-click
the appropriate requirement.
- Click Formula.
The Formula Builder window opens.
Using the groups you entered into the Requirement, you can now build
a formula that will allow you to create conditional statements, allowing
the requirement to be fulfilled based on the formula. For example, you
can now create a formula that states the student must complete Group 1
and Group 2 or they must complete Group 3 and Group 4.
- For the above, click the open parentheses “(“
then click Select Groups in Requirements and choose Group 1.
- Click AND
then choose Group 2 from Select Groups in Requirements and click close
parentheses “)“.
- Click OR,
then click open parentheses “(“.
Click Select Groups in Requirements and choose Group 3.
- Click AND
then choose Group 4 from Select Groups in Requirements and click close
parentheses “)“.
- Click Update.
A requirement must have the minimum credits and minimum GPA met in order
to be considered complete. All requirements must be complete in order
for the Program to get marked completed.
Related Topics