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Setting Up Degree Audit Programs
A program is composed of one or more requirements, and when combined
with the degree, defines the degree program awarded to students achieving
the criteria specified in the degree audit. Typical examples might be
Accounting, Music, and Business Administration.
Before requirements can be added to a program, the programs must be
created.
To create a Program:
- From the CAMS Enterprise
Home page, click Registration
>Degree Audit >Degree Audit Setup. The Degree
Audit Setup page displays.
- Select the Revision
Term to create the degree audit in. Normally degree audits
will match the term that your course catalog is revised. It should
match the program course requirements that the student expects to
have to complete to achieve their degree.
- To display the actual transcript course or equivalent
course title that the student has taken to meet a requirement vs.
the course title of the requirement check Use
Transcript Course Title Instead of Audit Course Title.
- Limit Auto-Populated
Groups by Student Transcript This option can be used if you
use SQL statements to populate Groups automatically and have large
numbers of courses in those groups. This functionality will help prevent
the SQL log file from filling up when using Mass Update Audit in this
scenario.
Warning: If Limit Auto-Populated
Groups by Student Transcript is enabled, you must enable Bypass Degree
Audit Checking in Student Portal Configuration, otherwise students will
ONLY be able to register for courses they already have registered. Only
use this option if all of your Auto-Populated Groups have Show Remaining
set to No.
Note: When you
select a Revision Term a message may display that states “There is no
Degree Audit Setup data for Revision term. Do you wish to copy setup data
from another Revision term? This will allow you to copy all the degree
audits from another revision term to the new term. It may be easier to
copy degree audits and make changes if the previous degree audits are
similar. Click Yes to copy from another term, or No to continue creating
data for this term. If you click Yes, a dialog box displays asking which
term you would like to copy and you can select the appropriate term from
a list. If you click No, continue with creating the first Degree Audit.
- After selecting the term click the Programs
tab. A list of previously created programs display.
- Right click in the Degree Programs for Catalog Term
data grid. A blank Program Details window opens.
- Select the Program Name, Degree, Credits Required
(for the whole program) and Minimum GPA (required to pass the program).
- Enter a number in the Match Limit field that will
determine, program wide, how many times a course may count towards
completion of the degree audit. This number can be from 1 to 9999.
- Click Add
to add the program or Cancel
to cancel the addition. The new Degree Audit Program displays in the
data grid.
Note: The
Program Name, Degree, and Program Type lists are pulled from tables populated
through CAMS Manager >Table Maintenance.
Note: Only courses
that have the same GPA Group assigned to an audit will count towards the
audit unless the course is manually mapped. A blank GPA Group for a Degree
Audit will allow all courses regardless of the GPA Group assigned to the
course.
Once you have created a program, you can then add requirements to it.
Requirements are added with attributes particular to that program.
To add requirements to a program:
- Double-click the program to which you want to add
requirements. A Program Detail form appears.
- Right-click in the Requirements In Program data grid
to access a list of all requirements available for the Catalog Term
defined in the Degree Audit Setup window.
- Click the Add
field of the requirement or requirements you wish to add. You may
select more than one requirement at a time.
- Click Add
to add the requirement or requirements and return to the Programs
Detail form with the added requirements in the Requirements In Program
list.
A Program must have the minimum credits and minimum
GPA met in order to be considered complete. All requirements must be complete
in order for the Program to get marked completed.
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