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Adding Courses to a Group
Once courses have been set up for the appropriate
Degree Audit revision term, you can then set up a Degree Audit Group.
After the group is set up, you can add courses from the Degree Audit
revision term. When groups have been set up and populated with the
appropriate courses, you may add them to Degree Audit Requirements.
To add courses to a group:
- From the Registration
>Degree Audit >Degree Audit Setup >Groups tab, double-click
the group to which you want to add courses. A Groups Detail
form appears.
Note: A selection
filter is available in the Groups Detail form. This allows you to
locate only certain courses instead of having to view all courses available.
For example, if you wanted to add only Accounting courses to a Business
Administration group, type Accounting in the Department field, then click
Find. Only courses within the Accounting department display in the
list.
- Right-click in the Courses In Group data grid to access
a list of all courses available for the Catalog Term defined in the
Degree Audit Setup window.
- Click the Add
field of the course or courses you wish to add. You may select
more than one course at a time.
- Select any/all of the following attributes for each
course added:
- Course Required
- If a course is marked "Required" then it must be completed
for the group to get marked completed. Even if either the
credits required or the minimum GPA is satisfied, the group will
still get marked "Remaining" if a required course is
not complete. Therefore it is possible to get a Group Status
of "Remaining 0.00 Credits". This status means
the credits are satisfied but the student is missing at least
one required course. The Required flag is ignored on Groups
with a group formula because it conflicts with the evaluation
of the formula. To include a required course in the Group
formula, use the "AND" condition in the formula.
- Credits Apply
To Group - If selected, the course credits and GPA points
will apply to group totals. If not selected, the course
credits and GPA points will NOT apply to group totals.
- Transfer Apply
To Group - If selected, the student may take a transfer
course to satisfy the course in the audit. If not selected,
transfer courses will NOT be applied to the course in the audit.
- Equivalents Apply
To Group - If selected, the student may take an equivalent
course to satisfy the course in the audit. If not selected,
equivalent courses will NOT be applied to the course in the audit.
- Require Prerequisites
- As long as the student has taken the prerequisites at some time
in their transcript history, the course will match up and will
be applied to the audit course. If not selected, then prerequisites
will NOT be required.
- Click Add
to add the courses and return to the Groups Detail form with the added
courses in the Courses In Group list.
- Click Update
when all courses have been added to the group.
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