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Creating a Degree Audit Group
Once courses have been set up for the appropriate
Degree Audit revision term, you can then set up a Degree Audit Group.
After the group is set up, you can add courses from the Degree Audit
revision term. When groups have been set up and populated with the
appropriate courses, you may add them to Degree Audit Requirements.
To create a group:
- From the Registration
>Degree Audit >Degree Audit Setup >Groups tab, right-click
in the data grid to access the Groups Detail form.
- Type the group name in the Group Name field.
- Type a group description. If the group description
is supplied, then the first 60 characters of the description will
print on the evaluation report. You can use the description
to indicate the types of courses that can be taken for the group.
If group description is left blank then "UnMatched Remaining
not shown" will print on the report in the group course listing.
- Enter the Credits Required, Sort Order, and the Minimum
GPA Required. The sort order determines which group to evaluate
first. It also determines the order in which the group is printed
on the evaluation report. Groups with a zero sort order are
evaluated first.
- Set the required Minimum
GPA Per Course. On the Courses Detail screen (see Degree Audit
Course Detail on page 7) you can set the Minimum GPA for that course.
As stated earlier that minimum GPA affects every Degree Audit Program
for the revision term. If the Minimum GPA Per Course field is set
higher than the Minimum GPA on the Course Detail screen then every course in the Group must meet
or exceed the Minimum GPA Per Course.
- Select Yes or No to indicate whether to Show Remaining
courses within the group. If YES is selected, then the remaining
courses will show on the report when printed. If the group is
complete, then all unmatched remaining courses will be removed from
the group. If NO is selected, then unmatched remaining courses
will not show when the group is remaining.
- Select Yes or No to indicate whether to Minimize Credits.
If YES is selected, then as soon as the group is completed,
no more transcript courses will be applied to the group. This
keeps a General Elective Group from having too many matches when they
could be used to fulfill requirements for other groups.
- Select Yes or No to indicate whether to Populate Group
Automatically. If YES is selected, then the Group Formula Intelli-Audit
Formula Builder tool cannot be used to add a conditional formula to
the group. Once YES is selected and the group is added, then
the group may be accessed and the SQL button is available. Clicking
this button accesses a window where you may enter a SQL statement
without using the formula builder feature.
- Click Add
to add the group and return to the Groups tab. The newly added
group displays in the group list. The group is now ready to
have courses added to it.
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